Request for Proposal: Trekking and Expedition Support Services for the Collaborative Long-term Monitoring of Glacier and Permafrost in Bhutan – Shodug Glacier, Barshong, Naro Gewog, Thimphu

Note: The deadline for proposal submission has been extended up to 04 November 2026.

The International Centre for Integrated Mountain Development (ICIMOD) is seeking a qualified and experienced service provider to provide trekking and expedition support for joint glacier and permafrost fieldwork with the National Centre for Hydrology and Meteorology (NCHM) at Shodug Glacier, Barshong, Naro Gewog, Thimphu, Bhutan.

The assignment will cover the field campaign from 16 November to 9 December 2026 and will include transport, trekking personnel, camping, catering, safety equipment, emergency preparedness, and environmental and waste management.

For further details, please download the Request for Proposal (RFP) from the link below.

The proposal should include, but not be limited to, the following:

• Company profile and legal documentation, including valid registration, tax-clearance certificates, operating licences, and relevant permits
• Technical proposal covering the logistics approach, campsite plan, staffing, risk and safety management, emergency evacuation, communications, equipment, and environmental management
• Financial proposal, including a mandatory all-inclusive cost per person per day and separately priced permit facilitation, emergency evacuation, and optional services
• Evidence of relevant high-altitude expedition experience, profiles of comparable assignments, and at least two verifiable client references Proposals must be submitted electronically to procurement@icimod.org by 04 November 2026.

Email subject: RFP submission – trekking and expedition support services for the collaborative long-term monitoring of glacier and permafrost in Bhutan – Shodug (Company Name)

ICIMOD reserves the right to accept or reject any or all proposals, request clarifications or additional documentation, or cancel or modify the procurement process without providing a reason.

International Centre for Integrated Mountain Development (ICIMOD)

Khumaltar, Lalitpur, Nepal Phone: +977 1 5275222

Download here