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ICIMOD is seeking dedicated team members at every level to share in our global mission. Both internally and externally, our multicultural staff and partners are our greatest asset. They provide us with a broad perspective across disciplines, and offer us localized knowledge like no other.

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Senior Procurement Associate (open for Nepali nationals only)

Application deadline: 11 Mar 2021

ICIMOD is seeking applications for the position, Senior Procurement Associate (open for Nepali nationals only).

Division
Administration and Finance
Background
The International Centre for Integrated Mountain Development (ICIMOD) seeks to enable sustainable and resilient mountain development for improved and equitable livelihoods through knowledge generation and regional cooperation.
ICIMOD is a regional intergovernmental learning and knowledge-sharing centre serving the eight regional member countries of the Hindu Kush Himalaya (HKH) – Afghanistan, Bangladesh, Bhutan, China, India, Myanmar, Nepal, and Pakistan. Working in partnership with regional and international organizations, ICIMOD aims to influence policy and practices to meet environmental and livelihood challenges emerging in the HKH. ICIMOD provides a platform for researchers, practitioners, and policy makers from the region and around the globe to generate and share knowledge, support evidence-based decision making, and encourage regional cooperation.
ICIMOD works through its six Regional Programmes: 1) Adaptation and Resilience Building, 2) Transboundary Landscapes, 3) River Basins and Cryosphere, 4) Atmosphere, 5) Mountain Environment Regional Information System, and 6) Mountain Knowledge and Action Networks. These regional programmes are supported by four Thematic Areas – Livelihoods, Ecosystem Services, Water and Air, and Geospatial Solutions – and underpinned by the Knowledge Management and Communication (KMC) Unit. ICIMOD seeks to contribute to reducing poverty and vulnerability and improving the lives and livelihoods of mountain women, men and children, now and in the future.
ICIMOD needs to procure a diverse range of equipment and services for its operations and planned activities, including scientific equipment, vehicles, IT equipment, consumables/stationery, and maintenance items. ICIMOD adopts a one-door policy for procurement and has established a dedicated Procurement Unit. ICIMOD is seeking a Senior Procurement Associate to support the activities of this unit. 
Responsibilities and task
The Senior Procurement Associate will work under direct supervision of the Administration and Logistics officer/unit head and in close coordination with other colleagues in the unit.
  • The Senior Procurement Associate will carry out the following tasks:
  • Collect information about ICIMOD’s procurement requirements and provide prompt and proactive procurement services following the centre’s established Procurement Policy and Procedures
  • Call for quotations and bidding as appropriate in close coordination with the requester and the Administration and Logistics unit head
  • Provide clarification on the technicalities to bidders, respond to their queries, and follow-up with them as needed
  • Scrutinize obtained quotations/bids, prepare concise comparative charts and evaluation reports, and facilitate the institutional approval process with supportive documents while maintaining transparency
  • Issue purchase orders and contracts to concerned suppliers based on approvals and follow-up for quicker delivery
  • Prepare tender documents, procurement contracts, lease agreements, etc.
  • Maintain strong documentation and filing for each procurement
  • For procurement of goods of a technical nature, consult and coordinate with the relevant experts regarding technical specifications and evaluation of the bids received as required
  • Conduct periodic market exploration/survey for frequently required goods and keep abreast with new technology and products
  • Follow up with vendors for efficient supply of ordered goods with quality
  • Maintain ethical business relationships with all vendors with integrity
  • Coordinate with the ICIMOD Store and Inventory function in receiving and delivery of goods and maintaining inventory
  • Liaise with the Finance Unit for efficient payment of dues to the suppliers
  • Provide support and assistance in other administrative work as assigned by the unit head
  • Work as a team player within ICIMOD to support work-related activities and promote institutional goals
Minimum qualifications
  • A master’s degree in marketing, procurement, business administration, or related fields with a minimum of five years of work experience in an administrative capacity. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • Strong interest to work in administration and procurement in the environment and development sectors
  • Skills/degree in a technical field (IT, renewable energy, civil engineering, auto/mechanical engineering, etc.) would be desirable
  • Strong negotiation skills and ethical procedures in developing and maintaining business relationships; ability to settle disputes/conflicts independently.
  • Demonstrated ability to speak and write fluently in English and Nepali and to make business correspondences independently
  • Excellent computer skills (MS Office applications and knowledge of enterprise resource planning software)
  • Ability and willingness to work under pressure and in flexible hours
  • Strong sense of personal integrity, especially regarding financial matters, is a must
Competencies
  • Cross-cultural impact: Adjusts to cultural differences to ensure broad participation
  • Teamwork and cooperation: Works collaboratively in a team, seeking opinions and feedback to find solutions and meet team objectives
  • Result orientation: Takes responsibility for fulfilling challenging goals set in line with organizational processes; ability to work independently with a strong sense of initiative, discipline, and self-motivation; possesses a proactive and assertive approach for smooth coordination of internal processes
  • Analytical thinking: Uses logical thinking to solve problems, develops plans, and contributes to the decision-making process while taking different viewpoints into account
  • Continuous improvement and innovation: Seeks to improve work processes by implementing new practices and technologies
  • Self-development: Maintains a positive attitude towards learning and professional development with the ability to recognize his/her strengths and weaknesses
  • Developing others: Supports a culture of learning and provides feedback on the performance of others, including adherence to protocol
Duration
One year, of which the first three months are probationary, with the possibility of an extension subject to ICIMOD’s future funding levels and performance.
Start date
As early as possible.
Renumeration
Salaries and benefits of ICIMOD are competitive compared to other regional organizations; remuneration is commensurate with experience and qualifications.
Gender and equity policy

Qualified and eligible women candidates and those from disadvantaged backgrounds are highly encouraged to apply. ICIMOD upholds a gender equity policy and is supportive of women professionals. It operates a day-care centre at the campus and is committed to the integration of gender equity at organizational and programmatic levels.

Method of application

Applicants are requested to apply online before 11 Mar 2021 through ICIMOD's online application system.

Only shortlisted candidates will be notified.

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Make an impact

Why ICIMOD?

With one foot in research and one foot in development, we work to influence and advance policy and promote sustainable development in one of the most complex places in the world.

Our team

We're seeking dedicated team members at every level to share in our global mission. Both internally and externally, our multicultural staff and partners are our greatest asset.

Where we focus

We work to improve the lives and livelihoods of men, women, and children of the HKH and protect mountain environments and cultures.

How we work

We raise awareness on mountain issues and amplify mountain voices in global forums. We connect the landscape working across scales, organizations, and disciplines to bring countries together around science and knowledge.

Our culture

A diverse perspective

We work across countries and cultures in a region where the forces of climate change and globalization are threatening resources and communities.

Create knowledge

Our knowledge is an asset we are determined to share. We create knowledge, seek to understand problems, and present possible solutions by facilitating research, producing data and sharing good practices.

Connect the landscape

We work across scales, organizations, and disciplines to bring countries together around science and knowledge.

Promote resilience

The knowledge we create and share helps the people of the HKH become more resilient, make the most of new opportunities, and prepare for change.

Policies & strategies

The policies and strategies define what we expect of ourselves, and our partners, as we operate with integrity.

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For mountains and people

Protect the pulse

This is our rally cry, our call to action, the force that drives us in three simple words. The HKH is the pulse of the planet and changes happen here before they happen anywhere else. Learn more about this critical global resource, and how we are here to protect it.

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