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The International Centre for Integrated Mountain Development (ICIMOD) seeks to enable sustainable and resilient mountain development for improved and equitable livelihoods through knowledge generation and regional cooperation.
ICIMOD is a regional intergovernmental learning and knowledge-sharing centre serving the eight regional member countries of the Hindu Kush Himalaya (HKH): Afghanistan, Bangladesh, Bhutan, China, India, Myanmar, Nepal, and Pakistan. Working in partnership with regional and international organizations, ICIMOD aims to influence policy and practices to meet environmental and livelihood challenges emerging in the HKH. ICIMOD provides a platform for researchers, practitioners, and policy makers from the region and around the globe to generate and share knowledge, support evidence-based decision making, and encourage regional cooperation.
The Regional Programme on Adaptation and Resilience Building at ICIMOD contributes to the enhanced resilience of women and men of the HKH to socioeconomic and environmental changes, including climate change. It works in collaboration with communities, government agencies, and private and non-governmental organizations – at the local, regional, and global scale – to design and deliver innovative solutions to climate change. The programme focuses on four areas:
ICIMOD’s Regional Programme on Adaptation and Resilience Building is issuing this request for proposals for a one-hour documentary video on four themes (15 min on each theme): (1) balancing development pressures, (2) mountains nurturing communities, (3) mountains and regional cooperation, and (4) messages for COP 26. The video will be part of Sustainable Summits 2021. (Please refer to “SECTION II – Terms of references” for details.)
Download financial proposal format
Documentary making for Sustainable Summits 2021
Sustainable Summits is an international conference series for sharing solutions on protecting and preserving the world’s mountain regions. The Sustainable Summits conferences are inspired by the growing pressures on our mountain environments, the need to find solutions to the impacts of such pressures, and a drive to uphold the values sustaining these environments. Sustainable Summits 2021 (SS21) was planned to be held in Nepal to showcase the country’s mountain environment, bring international attention to the climate change impacts in the Hindu Kush Himalaya (HKH), and to highlight the role of mountains in the lead up to COP 26 in Glasgow in November 2021. SS21 aims to:
Due to COVID 19, however, it is now impossible to hold the SS21 conference as originally intended. Therefore, ICIMOD – in collaboration with the Climate Alliance of Himalayan Communities (CAHC); the SS21 organizing committee; and the Foreign, Commonwealth & Development Office (FCDO) – is planning to produce a series of films covering the same themes, to achieve the same objectives, and to promote the Sustainable Summits message in the region and internationally with a focus on providing an HKH message for COP 26.
To raise awareness and political support for action to tackle the impacts of climate in the mountains and promote solutions for sustainable mountain development at COP 26
The video should be developed considering the following target audiences:
The film production company should produce and assemble the film series using material from the SS21 programme, existing footage, and new presentations and/or interviews with SS21 speakers. This will largely be based on existing footage and voice recordings collected by SS21. New footage may be shot only if necessary. The production work required, in close coordination with the SS21 organizing committee, will include the following:
Four 15-minute film programmes are needed – one on each theme (see next section) – which can be edited into a one-hour documentary for distribution by major international TV and channel networks, broadcast as podcasts, and split into small bites for social media. Powerful high-quality visuals with voiceover are preferred rather than “talking heads”, with subtitles/graphs to feature Sustainable Summits 2021 speakers narrating the story in their own words.
The video should contain the following themes:
(For more details on the theme, please refer to the annex.)
The SS21 Nepal organizing committee will oversee development of the film, retain editorial control, and develop the detailed storylines with producers, in close cooperation with FCDO and ICIMOD.
ICIMOD will manage the film production company in close cooperation with the SS21 organizing committee and FCDO.
The SS21 organizing committee will support the production company by contacting speakers (based on the existing virtual conference participant list), arranging interviews, and identifying suitable local HKH narrators/commentators. The documentary will focus on speakers telling their stories through resource material, film archives, and existing personal footage.
The SS21 organizing committee and production company will seek to avoid the need to collect additional film footage as far as possible, given the difficulties of filming during the pandemic. Only footage that is essential to ensure the films are as up to date and capture timely messages (e.g. on the most recent climate events in the HKH or for COP 26) should be included.
In addition, the production company should anticipate that new footage will be provided by participants themselves on non-professional cameras/phones and factor that into the production and editing process.
The SS21 documentary series will be shown at COP 26 as a powerful summary of the HKH messages.
The SS21 organizing team, FCDO, and ICIMOD will also be responsible for identifying and liaising with relevant media outlets for international broadcast/listing of the films.
The majority of the work will be editorial; however, the selected production company must be able to demonstrate:
In addition, preference will be given to film production companies with a proven track record of:
The service provider will be selected on the basis of the highest ranked technical proposal (60% weightage) and lowest cost financial proposal (40% weightage).
The service provider will be selected on the basis of the highest cumulative scores obtained in the technical and financial proposals using the following formula:
The service provider scoring the maximum score based on the aforementioned criteria will be awarded. However, the service provider should score at least 70 points in the technical proposal.
Applicants are advised to present their technical proposal in four sections:
In this section, applicants should explain their understanding of the objectives of the assignment, approach to the services, and methodology to produce the video and obtain the expected output.
Applicants should propose the main activities of the proposal, content and duration, milestones (including interim approvals by the clients), and delivery date. The proposed work plan should be consistent with the technical approach and methodology. The final video to be delivered as an output should be included here.
Applicants should propose the structure and composition of their team, mentioning their qualification and skills. Applicants should list the main discipline of the assignment, the key expert responsible, and proposed technical and support staff.
Applicants should include the past experience of their organization relevant to this request for proposals. Technical proposals will be evaluated on the basis of their responsiveness to the terms of reference, applying the evaluation criteria and point system specified.
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