Please be informed that the deadline for the submission of proposals has been extended to 18 April 2025.

To provide further clarity on the scope of work and to address any queries from prospective bidders, a special pre-bid meeting will be held virtually on 15 April 2025. All interested and eligible firms are strongly encouraged to participate in this pre-bid meeting, as it will serve as an important platform to understand the technical and operational requirements of the assignment.

Firms wishing to attend the pre-bid meeting are required to submit an Expression of Interest (EOI) via email to procurement@icimod.org no later than 14 April 2025. The EOI must be:

• Printed on the company’s official letterhead,
• Signed by an authorized representative, and
• Accompanied by a valid company registration certificate.

Only firms that submit the EOI in the required format will be invited to join the online pre-bid meeting. Further details, including the meeting link and agenda, will be shared with the confirmed participants in due course.

We encourage all interested suppliers to take advantage of this opportunity to clarify any technical or procedural concerns prior to submitting their proposals.

Background

The Women Empowerment through Renewable Energy Powered Decentralised Lift Irrigation Systems in Bhutan (WERELIS – Bhutan) project, funded by the International Development Research Center (IDRC), Canada, is being jointly implemented by ICIMOD and the Department of Energy, Ministry of Energy and Natural Resources, Royal Government of Bhutan.

This project aims to generate evidence on the economic, environmental, social, and gender (equality) impacts of renewable energy (RE)-powered lift irrigation systems to support their wider adoption. By demonstrating how greener technologies can enhance agricultural productivity, WERELIS seeks to create employment opportunities for women, reduce emissions, and promote environmental sustainability.

About the proposals

As a key component of the project ICIMOD plans to pilot two solar-powered lift irrigation systems, showcasing their relevance and viability for (i) improving irrigation access; and (ii) in enabling women to leverage new income opportunities as service providers and business development managers by training them in operation and maintenance/ management of these systems.

For this purpose, ICIMOD invites sealed bid proposals from reputable and qualified firms for the supply and installation of two solar photovoltaic (PV) lift irrigation systems. The scope of work includes turnkey services—design, supply, installation, and/ commissioning (including training of local operators for proper system use). The installations will take place in two locations in Bhutan: (i) Humpatang (Ngyedrupchu), Chhubu Gewog, Punakha, and (ii) Temakha, Chhubu Gewog, Punakha.

For further information, please refer to the detailed RFP document.

updated RFP DOCUMENT – 18 April Deadline

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