Key Actors and Their Roles and Responsibilities

The major actors in the communication network for CBFEWS are the caretaker of the instrument or gauge reader, local governmental authorities including army, police and disaster response units, village/panchayat heads and influential people, scientific or relief organizations, the media, and individuals who are concerned about the disaster. Each and every actor should have predefined roles and responsibilities that they would perform before, during and after the disaster. The major actors and their roles and responsibilities are listed below.


  • Take care of and monitor (e.g., check, clean and troubleshoot) flood early warning instruments
  • Monitor flood levels, keep records and disseminate flood warnings to the concerned authorities and people
  • Regularly report on the status of the instruments to the concerned authorities and communities
Local Disaster Management Authorities
  • Monitor and cross-check the situation, circulate information to the concerned organizations and downstream focal persons.
  • Deploy flood response or rescue teams such as military, police and civil authorities to the affected areas.
  • Circulate information to different media organizations.

Focal Person (Recipient of Information) in Downstream Vulnerable Villages 

  • Receive flood warning and communicate it to the grassroots level.
  • Make sure that each and every member of the community gets the warning information.
  • Coordinate and disseminate information to different people who are responsible for different task for example early warning, rescue, first aid etc.
Local Media 
  • Alert community by broadcasting or publishing flood warning and information.
  • Inform the community about ongoing relief and response activities.
  • Coordinate with the relief organizations.
Flood Risk Management Committee 
In the absence of a community group that can deal with flood risks, a flood risk management committee can be formed based on common consensus to enhance the capacity of the local people to withstand the effects of flood in an organized way. Forming a flood risk management committee can not only unite the whole community and strengthen their capacity but also provides the authority and leadership for dealing with local flood related issues. The committee can have several sub-committees like early warning, communication and information group; first aid and heath group; evacuation and rescue group; shelter management and logistics group, etc. The major roles and responsibilities of flood risk management committee are: 
  • Plan, implement and monitor flood related issues. 
  • Coordinate and establish a network with external agencies and stakeholders.
  • Coordinate with upstream community
  • Coordinate with local people and assign them for different responsibility
  • Prepare a flood preparedness plan

Other actors 

The private sector, Red Cross Society, police, army, influential leaders, and local teachers are other actors involved in disseminating the early warning.