International Mountain Biodiversity Conference

Manuscript Preparation Guidelines for Authors

The conference will consist of three types of papers, 'global programmes background papers', 'invited papers' and 'discussion papers'.

What are global programmes background papers?
These papers consist of a short write-up describing the particular global programme and will be circulated to all participants on 1 November via this web page but will not be presented verbally at the conference. The authors of 'highlights of global programmes' papers will present their reactions orally as discussion papers. Responses by global programmes at the conference will be captured as discussion papers (see below).

What are invited papers?
These papers can be either 'inaugural session' papers, 'plenary session' papers, or 'technical working group' papers; these have been solicited by the conference and are to be submitted in written form before the conference begins. These papers will be circulated to all participants on 1 November via this web page. The authors of 'plenary session' and 'technical working group' invited papers will present their papers orally at the conference.

What are discussion papers?
Discussion papers are those papers (listed below) which will capture the discussions and exchanges which have taken place during the conference itself. These papers will be drafted by the designated participant and presented orally at the conference. (see details below).

The following papers are discussion papers:

Plenary - Central Issues and Concerns discussion summaries
Technical Working Group Session discussion summaries
Responses by Global Programmes

Synthesis of global programme responses
Response by HKH regional institutions
Response by ICIMOD
Strategy paper (based on inputs and common elements)
A Way Forward paper (based on synthesis of inputs)
Concluding Remarks papers

Summary of outcomes from pre and post conference workshops

How will papers be circulated?
All invited papers will be posted on an International Mountain Biodiversity Conference web page. Access to this web page will be restricted – invited participants only will be informed of the web address and password. The conference organisers strongly recommend that participants read all relevant papers before attending the conference. The web page will provide a facility which will allow readers to submit short responses to the invited papers – responses will be posted daily. Authors are encouraged to read these responses before attending the conference.

Guidelines for submission of 'global programmes background papers' and 'invited papers'

Format of manuscripts
Manuscripts must be consistent in style, spelling (English UK), and syntax. Please note that if English is not your native language you are advised to ask an English speaking colleague check your paper or have it edited before submitting. The manuscripts should be submitted in soft copy: Microsoft Word 97-2003 (not PDF).

Organization of manuscripts

  1. Title page should contain the following, centred, starting at the top:
    • title of paper, or name of global programme
    • name of author(s) or responsible contact (for global programme papers)
    • affiliations and addresses of all authors/global programmes: full mailing address, phone number, fax number, (web address if applicable), e-mail address
    • list of keywords
  2. Executive summary
    , a concise summary of the paper. 
    maximum length.
  3. Text
    , the body of the paper. We suggest that author present their arguments concisely. The paper should include descriptive headings such as 'Background', 'Statement of the Problem', 'Conclusions', (as needed) etc.. in order to facilitate reading. Maximum length
    3000 words
    . Please use the word count option in your word processor and make sure that you are within the word limit.
  4. List of References
    Authors are encouraged to substantiate their work with appropriate important references (maximum 15 references). Please ensure that every reference appearing in the text is in the list of references and vice versa.

    Authors are requested to use author-date citations (the author's last name followed by the year of publication, in parentheses). References in the text are written as follows (Smith 1968) (Liu and Stevens 1987; Thapa et al. 1995; Ale 1997) (Smith et al. this volume). References in the reference list are written as shown in the following examples:

    Dani, A.; Gibbs, C.J.N.; Bromley, D.W. (1987) 
    Institutional Development for Local
    Management of Rural Resources, Workshop Report No. 2. Hawaii: East-West Environment and Policy Institute
    Das, K.N. (1968) 'Soil Erosion and the Problems of Silting in the Koshi Catchment.' In
    Journal of Soil and Water Conservation in India
    , 16: 60-67

    A comprehensive reference list should appear at the end of the document, arranged in alphabetical order according to the author's last name. All references appearing at the end of the document should be cited in the text. References should be written out in full below all tables, figures and boxes.
  5. Links
    Authors/global programmes are encouraged to include web addresses of useful links either to their own organisation or others (as needed) if this helps to clarify or substantiate the discussion.
  6. If your text includes tables, figures, or boxes, etc.. please ensure that:
    • Illustrations
      : are numbered consecutively as they are presented (Figure 1, Figure 2, etc., and Table 1, Table 2, etc.). Each figure should be mentioned or "called out" before it appears.
    • Captions and legends
      : A descriptive caption, including figure number, should be placed directly below the illustration. A descriptive legend, including table number, should be placed immediately above the table.
  7. Figures
    Figures must be submitted in a form suitable for reproduction, i.e., as a TIFF file (resolution 300dpi at print size for colour images, 150 dpi for b/w), Excel File (graphs), or high resolution hard copy (photo, slide, drawing, etc.) suitable for offset printing. DO NOT PASTE FIGURES INTO THE WORD FILE. Submit electronic files for figures separately (except for very simple diagrams in WORD). Figures in PowerPoint or pasted into WORD cannot be used (they have a resolution of only 72 dpi) and will be returned. Ensure that all graphs in a series referring to similar things are drawn to the same scale so that they can be compared directly. Ensure that all photographs, slides, and original illustrations are accompanied by a caption and a credit (name of photographer, artist, owner, or similar).
  8. Permissions
    If you use figures, tables or other materials from previously printed sources you must cite the source and ensure that you have obtained written permission to use the material from the copyright holder. Send a copy of the permission with the paper.

Guidelines for Presenters: You can choose to make your presentation verbally only or with the aid of a slide presentation. The conference organisers will make available a projector for PowerPoint presentations.

Guidelines for submission of discussion papers
Participants submitting discussion papers are requested to observe the following guidelines:

Text We suggest that authors present their arguments concisely. Maximum length 750 words (Executive Summary not required). All other instructions same as for 'invited papers' above. If need be authors of summary, strategy, way forward papers and pre and post conference summaries can make a special case to extend the maximum word length.

Guidelines for Presenters: You can choose to make your presentation verbally only or with the aid of a slide presentation. The conference organisers will make available a projector for PowerPoint presentations.