Terms of Reference

Title: Partnership Associate (Open for Nepali citizens only)

Organisation: International Centre for Integrated Mountain Development (ICIMOD)

Programme: Strategic Cooperation Unit (SCU)

Background

The International Centre for Integrated Mountain Development (ICIMOD) is a regional intergovernmental learning and knowledge sharing centre serving the eight regional member countries of the Hindu Kush Himalaya (HKH) – Afghanistan, Bangladesh, Bhutan, China, India, Myanmar, Nepal, and Pakistan. Working in partnership with regional and international organizations, ICIMOD aims to influence policy and practices to meet environmental and livelihood challenges emerging in the HKH. ICIMOD provides a platform for researchers, practitioners, and policy makers from the region and around the globe to generate and share knowledge, support evidence-based decision making, and encourage regional cooperation. ICIMOD delivers impact through its six Regional Programmes: 1) Adaptation and Resilience Building, 2) Transboundary Landscapes, 3) River Basins and Cryosphere, 4) Atmosphere, 5) Mountain Environment Regional Information System, and 6) Mountain Knowledge and Action Networks. These regional programmes are supported by four Thematic Areas of Livelihoods, Ecosystem Services, Water and Air, and Geospatial Solutions, and underpinned by Knowledge Management and Communication. ICIMOD seeks to reduce poverty and vulnerability and improve the lives and livelihoods of mountain women and men, now and in the future.

The Partnership Associate at ICIMOD provides partnership management support to the Strategic Cooperation Unit (SCU). This position requires confidence, commitment, proactivity, independence, and ability to meet deadlines. 

Responsibilities and tasks

Contract Processing and Compliance
  • Support the preparation of partnership instruments—namely, Memorandums of Understanding (MoUs), Letters of Agreement (LoAs), Letters of Intent (LoIs), and Institutional Collaboration (IC).
  • Proactively assist the partnership instrument development and signing process, and propose improvements to this process.

Partnerships Management and Reporting 
  • Prepare a consolidated draft of the institutional Monthly Partnership Report for updated periodic information on partnerships at the institutional level.
  • Proactively prepare partnership reports—namely, Regional Member Country (RMC) reports, Regional Programmes (RPs) reports, and Initiative reports.
  • Support the timely collection, review, and compilation of partners’ information and prepare the partners’ profile booklet to be shared at the institutional level.
  • Regular reporting of partnership performance and communicating with Regional Programme Managers, Programme Officers, Initiatives, and Themes within the institution for the timely tracking of deliverables.
  • Liaise and communicate with Regional Programmes and Initiatives.

Partner Relationship Management System (PRM)
  • Support the development of the Partner Relationship Management (PRM) system, together with the core team, for database development and up-gradation.
  • Coordination and communication with Regional Programme Managers and Programme Officers of RPs and Initiatives for collating the latest partnerships update on a regular basis.
  • Develop partner profiles of strategic and policy partners, implementation partners, institutional partners, and knowledge and network partners, and update the changes in the PRM as and when required. 
  • Monitor the PRM database operation and progress to ensure that the system is functioning smoothly and quality outputs are being achieved. 
  • Coordinate on the timely update of partnership instruments—namely, Memorandums of Understanding (MoU), Letters of Agreement (LoA), Letters of Intent (LoI) and Institutional Contracts (IC) on the PRM.
  • Ensure timely communication with Regional Programmes and Initiatives, and coordinate for the tracking of deliverables and archival of all partnership instruments.  
  • Support the integration of PRM, Enterprise Resource Planning (ERP), and Monitoring and Evaluation (M&E). 


Strategic Alliance and Partnerships Portfolio 
  • Support the Director of Strategic Cooperation (DSC) in strategic alliance activities as an institutional focal contact point and help access the requirements for accreditation, grants, and funds in coordination and communication with the Finance and SCU teams as and when directed by the DSC. 
  • Coordinate and communicate proactively with different stakeholders and accelerate the preparation of all the required documents, including concept notes and other standard checking documents.
  • Support the overall process for the accreditation with the Green Climate Fund (GCF) and the Adaptation Fund (AF). 

Support SCU Functions  
  • Assist the SCU in organizing the partnership training that is jointly organized by ICIMOD and the Partnership Brokers Association (PBA) for building capacity and implementing the partnership approach at ICIMOD.
  • Coordinate SCU related events, workshops, conferences, and trainings.
  • Assist with any other task as assigned by the DSC.

Minimum Qualifications

  • Master’s degree in Business Administration, Development Studies, or Social Science.
  • At least two years of experience working in an organization similar to ICIMOD and providing partnership management support.
  • Demonstrated ability to speak and write fluently in English and Nepali. 
  • Excellent computer skills (MS Office applications). 

Competencies

  • Teamwork and cooperation: Ability to work smoothly and effectively with others in the team to establish constructive ideas or solutions that meet team objectives. 
  • Result orientation: Ability to proactively approach the smooth organization of internal processes; ability to work independently with a strong sense of initiative, discipline, and self-motivation.
  • Cross cultural impact: Respectful of and able to adjust to cultural differences and accurately understand cultural differences. 
  • Analytical thinking: Seeks out information and researches to understand problems and
  • uses appropriate data to support decisions.
  • Continuous improvement and innovation: Continually improves work processes and questions status quo practices/traditions and assumptions.
  • Self-development: Demonstrates a continuous learning attitude and finds out about possibilities for personal development.
  • Developing others: To facilitate effective operational results and compliance.

Duty Station

The duty station is Kathmandu.

Duration

The duration is one year, of which the first three months are probationary, with the possibility of an extension subject to ICIMOD’s future funding levels and performance.

Starting Date

As early as possible.

Remuneration

Salaries and benefits at ICIMOD are competitive compared to other regional organizations; remuneration is commensurate with experience and qualifications.

Gender and Equity Policy

Qualified and eligible women candidates and those from disadvantaged backgrounds are highly encouraged to apply. ICIMOD implements a gender fair policy and is supportive of working women. It operates a Day-Care Centre at the campus and is committed to gender mainstreaming at the organisational and programmatic levels.


Method of application

Applicants are requested to apply online before 22 Feb 2018 through ICIMOD's online application system.

Only shortlisted candidates will be notified.